POLICY & FORMS

This Code of Conduct outlines the expectations for behavior and responsibilities within WeLearn Academy organization. It applies to all members, including the Instructor, Staff, Parents, Students, Volunteers. Our goal is to create a safe, respectful, and supportive environment for all involved in our programs.

1. Staff and Instructors

As educators and mentors, staff and instructors play a pivotal role in shaping students’ educational journey. They must:

• Foster a safe, inclusive, and uplifting learning environment—free from harassment, discrimination, or misconduct of any kind.

• Commit to continuous professional growth in both teaching methodologies and subject expertise.

• Serve as role models—demonstrating respect, patience, and encouragement in every interaction.

• Communicate transparently with parents and guardians regarding student progress, expectations, and studio policies.

• Promptly report any concerns related to student safety or well-being to the appropriate authorities.

2. Parents and Guardians

Parents and guardians are key partners in a student’s development. They are encouraged to:

• Support their child’s full participation in educational activities, promoting dedication, sportsmanship, and positive behavior.

• Respect all studio staff, policies, and fellow families by nurturing a cooperative and respectful environment.

• Address concerns directly and constructively with studio personnel.

• Ensure students are punctual, appropriately dressed, and promptly picked up after class.

• Refrain from disruptive behavior during classes or events to allow educators to lead without interference.

3. Students

Students are the heart of the studio community. They are expected to:

• Treat peers, instructors, and studio property with respect at all times.

• Attend regularly, strive for excellence, and maintain a positive attitude.

• Adhere to the dress code and demonstrate personal hygiene and grooming.

• Take ownership of their behavior, knowing they represent the studio both on and off site.

• Practice safety, follow all instructions, and communicate any injuries or discomfort to their instructors.

4. Volunteers

Volunteers are valued contributors to the studio’s mission. They should:

• Support staff and students with respect and cooperation.

• Represent the studio with professionalism and pride at all events.

• Abide by all studio policies and report concerns responsibly.

5. Officials

Officials—whether adjudicators, organizers, or administrators—must:

• Uphold the studio’s values by making fair and impartial decisions in all events.

• Interact with all members of the community professionally and respectfully.

• Promote the studio’s mission of inclusion, positivity, and respect.

6. General Conduct

• Inappropriate language, bullying, or harassment will not be tolerated and may lead to removal from the program.

• Studio property and shared spaces must be treated with care and kept clean and safe for everyone.

• Concerns and grievances must be addressed through open, respectful communication, in accordance with the studio’s policies.

• We honor and embrace the diversity of backgrounds, perspectives, and abilities that make our community vibrant and strong.

WeLearn Academy -- Pandas Club Waiver and Release of Liability

Participant Information:

Name: __________________________________

Parent/Guardian Name (if under 18): __________________________________

Address: __________________________________

Phone: __________________________________

Email: __________________________________

Waiver and Release:

I, the undersigned, understand and agree that by participating in any WeLearn Academy -- Pandas Club class, event, or program, I voluntarily assume all risks related to my participation. I acknowledge that WeLearn/Pandas and its staff, volunteers, officials, and representatives are not responsible for any injury, illness, property damage, or loss that may occur as a result of my participation in these activities.

In consideration of being allowed to participate in WeLearn/Pandas activities, I hereby release, waive, and discharge WeLearn/Pandas, its officers, directors, employees, volunteers, agents, and representatives from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or to any property belonging to me, while participating in WeLearn/Pandas activities.

Medical Authorization:

I hereby authorize WeLearn/Pandas and its staff to seek medical treatment in the event of injury or illness while participating in any WeLearn/Pandas activity. I understand that I am responsible for any medical costs incurred as a result of such treatment.

Assumption of Risk:

I fully understand that my participation in WeLearn/Pandas classes, events, and programs involves physical activity, which may include inherent risks such as falls, accidents, or other hazards. I acknowledge these risks and assume full responsibility for my participation.

Photo/Video Release Authorization:

I grant WeLearn/Pandas the unrestricted right to use photographs, video footage, or other media recordings taken during WeLearn/Pandas classes, events, or programs for promotional purposes, including but not limited to WeLearn/Pandas' website, social media platforms, and other marketing materials. I understand that these materials will be used in a manner consistent with WeLearn/Pandas' mission and values, and I waive any right to inspect or approve the finished product. I also waive any claim to compensation for the use of these materials.

Property Damage Compensation:

I agree that if I or my child causes any damage to WeLearn/Pandas property (including but not limited to equipment, materials, or facilities) during participation in WeLearn/Pandas classes, events, or programs, I will be responsible for compensating WeLearn/Pandas for all costs associated with repairs, replacement, or cleaning.

Acknowledgment of Conduct Policy:

I confirm that I have read and understood WeLearn/Pandas' Code of Conduct and agree to adhere to it at all times while participating in WeLearn/Pandas activities. I understand that failure to comply with the Code of Conduct may result in removal from the program without refund.

Parent/Guardian Consent (if under 18):

I, as the parent or legal guardian of the participant, agree to the terms above and give my full consent for my child’s participation in WeLearn/Pandas activities, including the photo/video release authorization.

Signature: __________________________________ Date: ____________________________

Parent/Guardian Signature (if under 18): __________________________________ 

Date: ____________________________

WeLearn Academy (Panadas Club) memebership form

Section 1: Member Information

• Full Name: ___________________________________________

• Date of Birth (MM/DD/YYYY): ___________________________

• Age: ___________

• Gender: ☐ Male ☐ Female ☐ Other

• School Name: _________________________________________

• Grade: ___________

Section 2: Parent/Guardian Information

• Full Name: ___________________________________________

• Relationship to Youth: _________________________________

• Phone Number: ________________________________________

• Email Address: ________________________________________

Section 3: Emergency Contact

• Full Name: ___________________________________________

• Phone Number: ________________________________________

• Relationship to Youth: _________________________________

Section 4: Membership Details

• Membership Type:
  ☐ Compeition Annual Member ($25/year)
  ☐ Adult Member (free)
  ☐ Volunteer Youth Member
  ☐ Program Member

• Programs of Interest (check all that apply):
  ☐ Art & Crafts

☐ Dance
☐ Debate
☐ Leadership & Public Speaking
☐ Music
☐ Sports/Dry land training
☐ Other: ____________________________________________

Section 5: Medical Information

• Does your child have any allergies, medical conditions, or special needs?
  ☐ Yes ☐ No
  If yes, please specify: ____________________________________________

Section 6: Consent & Waiver

• ☐ I give permission for my child to participate in all YCEF activities and programs.

• ☐ I authorize emergency medical care if necessary.

• ☐ I allow photos/videos of my child to be used in YCEF promotional materials, including social media and newsletters.

Section 7: Terms & Acknowledgment

• ☐ I understand that participation in YCEF programs is voluntary and subject to program availability and policies.

• ☐ I acknowledge that all information provided is accurate to the best of my knowledge.

• ☐ I understand that YCEF reserves the right to modify or cancel programs, and has the final right of interpretation regarding all policies and procedures.

Signature of Parent/Guardian: ____________________________

Date: __________________

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For WeLearn Office Use Only

Membership ID: ____________

Date Received: ____________

Approved By: ______________


Notes: ______________________________________________