POLUCY & FORMS

This Code of Conduct outlines the expectations for behavior and responsibilities within YCEF organization. It applies to all members, including the Board, Staff, Parents, Students, Volunteers, and Coaches. Our goal is to create a safe, respectful, and supportive environment for all involved in our programs.

1. Board Members

• Act in the best interest of the YCEF organization, ensuring decisions are made for the long-term success of the organization and its students.

• Uphold transparency and accountability in all financial and operational matters.

• Avoid conflicts of interest and disclose any potential conflicts promptly.

• Foster a culture of open communication and respect among all stakeholders.

2. Staff and Coaches

• Provide a safe, inclusive, and positive environment for all students, free from harassment, discrimination, or any form of misconduct.

• Commit to continuous improvement and professional development in both program delivery and teaching methodologies, staying current with best practices.

• Act as role models, demonstrating respect, patience, and encouragement to all students.

• Ensure clear communication with parents and guardians regarding student progress, class expectations, and organization’s policies.

• Report any concerns related to safety or student well-being immediately to the appropriate authorities.

3. Parents and Guardians

• Support your child’s participation and commitment to their program and lessons education while encouraging good membership and positive behavior.

• Respect the organization’s policies, staff, and other families by contributing to a collaborative and respectful environment.

• Address any concerns directly with the organization staff in a timely and respectful manner.

• Ensure your child arrives at class on time, in appropriate attire, and is picked up promptly after class.

• Abstain from disruptive behavior during organization events or classes, allowing the instructors to conduct lessons without interference.

4. Students

• Respect your partners, instructors, and organization property at all times.

• Attend classes regularly, put forth your best effort, and maintain a positive attitude.

• Follow the organization’s dress code and maintain good hygiene and grooming standards. 

• Take responsibility for your actions both inside and outside the classroom, understanding that you represent the values of the organization. 

• Practice safe movement techniques, follow instructions, and report any injuries or discomfort to an instructor.

5. Volunteers

• Serve the organization with cooperation and respect, providing support to staff and students in fulfilling their responsibilities.

• Act as ambassadors for the organization during events, competitions, and performances, representing the organization with professionalism and pride.

• Follow the organization’s policies and procedures and promptly report any concerns or issues to staff.

6. Officials

• Uphold the integrity of the organization by ensuring that all decisions related to performances, competitions, or events are made fairly and impartially.

• Maintain professionalism in all interactions with students, staff, and parents.

• Support the organization’s mission to cultivate an inclusive, positive, and respectful learning environment. 

7. General Conduct

• Inappropriate language, bullying, or any form of harassment is strictly prohibited and may result in removal from the program.

• Respect the organization’s property and facilities, keeping them clean and safe for all participants.

• Address any grievances following the organization’s grievance policy, ensuring open and respectful communication.

• Acknowledge and respect the diversity of backgrounds, perspectives, and abilities within our community. 

Youth Creative Expressions Foundation (YCEF) Waiver and Release of Liability

Participant Information:

Name: __________________________________

Parent/Guardian Name (if under 18): __________________________________

Address: __________________________________

Phone: __________________________________

Email: __________________________________

Waiver and Release:

I, the undersigned, understand and agree that by participating in any Youth Creative Expressions Foundation (YCEF) class, event, or program, I voluntarily assume all risks related to my participation. I acknowledge that YCEF and its staff, volunteers, officials, and representatives are not responsible for any injury, illness, property damage, or loss that may occur as a result of my participation in these activities.

In consideration of being allowed to participate in YCEF activities, I hereby release, waive, and discharge YCEF, its officers, directors, employees, volunteers, agents, and representatives from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or to any property belonging to me, while participating in YCEF activities.

Medical Authorization:

I hereby authorize YCEF and its staff to seek medical treatment in the event of injury or illness while participating in any YCEF activity. I understand that I am responsible for any medical costs incurred as a result of such treatment.

Assumption of Risk:

I fully understand that my participation in YCEF classes, events, and programs involves physical activity, which may include inherent risks such as falls, accidents, or other hazards. I acknowledge these risks and assume full responsibility for my participation.

Photo/Video Release Authorization:

I grant YCEF the unrestricted right to use photographs, video footage, or other media recordings taken during YCEF classes, events, or programs for promotional purposes, including but not limited to YCEF’s website, social media platforms, and other marketing materials. I understand that these materials will be used in a manner consistent with YCEF’s mission and values, and I waive any right to inspect or approve the finished product. I also waive any claim to compensation for the use of these materials.

Property Damage Compensation:

I agree that if I or my child causes any damage to YCEF property (including but not limited to equipment, materials, or facilities) during participation in YCEF classes, events, or programs, I will be responsible for compensating YCEF for all costs associated with repairs, replacement, or cleaning.

Acknowledgment of Conduct Policy:

I confirm that I have read and understood YCEF’s Code of Conduct and agree to adhere to it at all times while participating in YCEF activities. I understand that failure to comply with the Code of Conduct may result in removal from the program without refund.

Parent/Guardian Consent (if under 18):

I, as the parent or legal guardian of the participant, agree to the terms above and give my full consent for my child’s participation in YCEF activities, including the photo/video release authorization.

Signature: __________________________________ Date: ____________________________

Parent/Guardian Signature (if under 18): __________________________________ 

Date: ____________________________

YCEF (Youth Creative Expressions Foundation) memebership form

Section 1: Member Information

• Full Name: ___________________________________________

• Date of Birth (MM/DD/YYYY): ___________________________

• Age: ___________

• Gender: ☐ Male ☐ Female ☐ Other

• School Name: _________________________________________

• Grade: ___________

Section 2: Parent/Guardian Information

• Full Name: ___________________________________________

• Relationship to Youth: _________________________________

• Phone Number: ________________________________________

• Email Address: ________________________________________

Section 3: Emergency Contact

• Full Name: ___________________________________________

• Phone Number: ________________________________________

• Relationship to Youth: _________________________________

Section 4: Membership Details

• Membership Type:
  ☐ Annual Member ($25/year)
  ☐ Adult Member (free)
  ☐ Volunteer Youth Member
  ☐ Program Member

• Programs of Interest (check all that apply):
  ☐ Art & Crafts

☐ Dance
☐ Debate
☐ Leadership & Public Speaking
☐ Music
☐ Sports/Dry land training
☐ Other: ____________________________________________

Section 5: Medical Information

• Does your child have any allergies, medical conditions, or special needs?
  ☐ Yes ☐ No
  If yes, please specify: ____________________________________________

Section 6: Consent & Waiver

• ☐ I give permission for my child to participate in all YCEF activities and programs.

• ☐ I authorize emergency medical care if necessary.

• ☐ I allow photos/videos of my child to be used in YCEF promotional materials, including social media and newsletters.

Section 7: Terms & Acknowledgment

• ☐ I understand that participation in YCEF programs is voluntary and subject to program availability and policies.

• ☐ I acknowledge that all information provided is accurate to the best of my knowledge.

• ☐ I understand that YCEF reserves the right to modify or cancel programs, and has the final right of interpretation regarding all policies and procedures.

Signature of Parent/Guardian: ____________________________

Date: __________________

===============================================================================================================

For YCEF Office Use Only

Membership ID: ____________

Date Received: ____________

Approved By: ______________


Notes: ______________________________________________